I’ve by no means been extra productive thanks to those Google Calendar hacks

As a self-proclaimed productivity fanatic, if one thing doesn’t make it into my Google Calendar, it’s merely not going to occur. I’m not alone, as Google Calendar is the productiveness instrument of selection for tens of millions of individuals world wide, each at work and at residence.

Whereas Google Calendar is free (apart from premium options) and straightforward to make use of, its restricted performance might be irritating for some customers. To get essentially the most out of Google Calendar, listed below are 5 hacks that can supercharge your productivity.

1 Share your calendar with your self

View your work and private calendars collectively

A number of Google Calendars seen on one interface.

If you happen to’re something like me, you’re on a unending quest to combine your numerous productiveness apps with the purpose of seeing your work and private calendars on a single interface.

If that’s you, and also you’re utilizing Google Calendar for work and private functions, then you definitely’re in luck. Utilizing the Share Calendar function, you’ll be able to successfully share your Google calendars between your numerous accounts, which lets you view a number of Google Calendars in a single place.

Beneath are the steps to sync calendars between two Google Calendars and Gmail accounts.

1. Head to Google Calendar 1 belonging to Gmail Account 1.
2. Choose Subscribe to Calendar.
3. Seek for your Gmail Account 2 within the search bar. Choose it.
4. A immediate will seem to request entry to the calendar you’ve chosen (i.e., Google Calendar 2).
5. You’ll obtain an e-mail in your Gmail Account 2 inbox asking you to simply accept this request.
6. When you’ve accepted the request, you’ll be able to return to your Google Calendar 1 the place an inventory of the calendars you might have entry to ought to seem within the left navigation. Examine the empty field subsequent to Google Calendar 2, which you might have simply gained entry to, and your whole conferences and appointments for this calendar ought to develop into seen.
7. To regulate how a lot data you’ll be able to see, head again to your Gmail Account 2 and regulate the Settings to share all particulars of the occasions. You possibly can even permit Google Calendar 1 1 to edit occasions in Google Calendar 2 for those who like.

To make Google Calendar 1 seen and editable by way of Google Calendar 2, repeat these steps for Gmail Account 2.

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2 Use Google Duties as your to-do listing

Construct a Kanban Board with the Google Duties interface

A Kanban view of Google Duties lists.

One to-do listing simply gained’t minimize it for me. I choose to create a number of lists below the umbrella of a date or basic subject. To perform this, I exploit my Google Duties listing as a Kanban board — creating particular lists for every day of the week, which I can then place on my calendar to dam off time for duties.

Nonetheless, you need to use any naming conference you select to your to-do lists to create a productiveness system that works for you.

To create extra Google Duties lists and rename them, observe the steps beneath:

1. You possibly can entry Google Duties in a variety of methods; by toggling your Google calendar in your desktop, choosing the Duties icon in the best navigation bar in your desktop, or by downloading the Google Duties app in your cellular machine.
2. Within the interface of your selection, you choose Create New Checklist, which can spin up a brand-new Duties listing. Title this listing something you need.

Professional-Tip: To get my Kanban view to your desktop or cellular machine, create seven duties lists, although you’ll want eight (you need to have one major listing as a default). Label one listing of Undated-To-Do’s, and label the opposite seven Monday by way of to Friday.

On a desktop view, this could mean you can simply transfer duties over from the “Undated To-Do’s” column into another listing, creating a visible illustration for the duties you’d prefer to get executed every day. Add dates and instances to every activity if you’d like them visualized in a particular slot in your calendar.

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3 Create a number of calendars with one account

Categorize your occasions

Create a number of sub calendars in a single Google Calendar.

If you happen to’d prefer to separate your private and work duties with out integrating your two calendars, otherwise you use a single calendar for each, you’ll be comfortable to study there may be one other option to visually point out which duties belong to which a part of your life.

Inside a single Gmail account, you’ll be able to create a number of color-coded calendars and assign occasions and appointments to every one.

You are able to do this by navigating to the Different Calendars dropdown within the left navigation bar and clicking the “+” button. A menu ought to seem with the choice to create a brand new calendar. Choose it. This calendar ought to now seem as an possibility when including occasions to your calendar.

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4 View your calendar as a schedule

Use schedule view to see your appointments chronologically

Schedule View in Google Calendar.

That is maybe the best and most satisfying approach to make use of Google Calendar, particularly while you’ve assigned instances and dates to your Google Duties.

Merely head to the highest navigation bar the place you’ll be able to choose which date vary you’d prefer to view in your calendar (i.e., one week, one month, and so forth.). Right here, you must also see an choice to view it as a schedule.

This feature will mean you can view your calendar as a scrollable listing of duties, appointments and occasions, organized by date.

If all the information above have already been adopted, you need to be capable of see a full view of all of your calendars, each these you’ve subscribed to and calendars you’ve created, alongside along with your Google Duties, multi functional place. You possibly can then drag and drop gadgets to rearrange the schedule.

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5 Obtain a day by day agenda e-mail

Begin your day with a take a look at your schedule

Arrange a Day by day Agenda e-mail in Google Calendar.

Lastly, establishing a Day by day Agenda e-mail might be a good way to organize for the day. This e-mail, which mimics your Schedule view, will include a chronological listing of all of the gadgets in your calendar for that. To arrange a Day by day Agenda e-mail, observe the steps beneath:

1. Head to your Calendar Settings.
2. Scroll all the way down to Settings for my Calendars within the left navigation.
3. Choose the calendar you’d prefer to obtain an e-mail from.
4. Scroll all the way down to Different Notifications and discover Day by day E mail within the listing.
5. Choose the drop-down menu and click on E mail.

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